The various report fields on Kraaft give you a wide range of options to customize your reports 📝 according to your specific needs. Discover the purpose of each field and how to use them effectively!
PS: You can click on a field to add it to your form, then all you have to do is give it a name 😄
The "Short Text" field allows you to quickly note down relevant information in your reports. It’s ideal for jotting down brief remarks, names, or other short data. This field offers valuable flexibility in the field, for example, to write down the entry code for a gate, the name of a temporary worker, equipment, or any other information that doesn’t exceed one line.
➡️ If you're unsure about the length: go for the “Long Text” field to be on the safe side 😉.
The "Long Text" field is useful for writing detailed descriptions. It’s similar to the short text field, but it allows you to write long paragraphs. You can describe in detail what happened on the site or provide an in-depth explanation of a report. With this field, you have the space to be as precise and detailed as needed to thoroughly document all important information.
The "Number" field allows you to specify quantities accurately, whether it’s for materials used, work hours, or other important measurements. You’re free to choose the appropriate unit, such as cm, m³, tons, hours, minutes, Ohms, meters, etc.
The "Currency" field indicates the costs associated with various elements, such as unexpected issues or parts used. You can choose between € and $. With this field, you can easily record and track the costs associated with your project and note any unexpected expenses, like the rental price of equipment, the cost of aggregates at the quarry, or the price per litre of fuel.
The "Unique Choice" field is a handy tool for selecting a single option from multiple possible choices. For example, you might use it to select the type of equipment used. Similarly, you could use it to define the status of a report or simply for a YES/NO choice.
The "Multiple Choice" field allows you to select several options from a list of items. For instance, in terms of safety on the site, you could choose multiple PPE (Personal Protective Equipment) items, such as helmets, gloves, and safety glasses. This field gives you the flexibility to select multiple relevant options for each category.
The "Date" field opens a calendar to choose a date. You can also select a specific time if needed. People on-site can use it to record the date of a delivery, the start date of a project, or the date of a safety briefing, etc. And in case you need today’s date only, look just below 👇.
The "Creation Date (Auto)" field automatically records the date when the report was created by the person on-site. As soon as they click on the report to fill it out, this date is entered. It’s generated automatically by the system and cannot be modified by the user, ensuring precise and reliable traceability of the different versions of reports over time. You also have the option to record the report creation time for greater accuracy.
The "Users" field provides access to the list of people on Kraaft. You can choose to select a single person or multiple people.
🔹 If used as a single choice (one person), it serves to designate, for example, "who will be the traffic controller," who is responsible of a task, or which project manager or site supervisor needs to validate the report, etc.
🔹 If used as a multiple choice (multiple selectable people), it indicates who was present on-site, who participated in the safety briefing, in the context of a worksite briefing, to list employees who have read an essential safety document, etc.
The "Created By (Auto)" field is an automatic field. It records the name of the person who created the report, the one who clicked "Create a new report." This information is automatically generated by the system and cannot be altered by the user, which ensures greater transparency.
The "Checkbox" field is a simple feature that allows users to validate an action, mark a task as completed, or answer questions by ticking the "yes" or "no" box. For example, you could use this box for a safety inspection on a site. When the report is generated, a checked box will be represented by the emoji: ✅. Additionally, it's possible to prevent editing of part of a report or the entire report using this checkbox. Here's how to do it: 🛡️📄 Restrict Report Editing.
The "Geolocation" field allows you to geotag the report (geotag a safety briefing, a pressure test, a grounding measurement, etc.). Whether it’s to determine the general location of the site or to specify a precise area where work is ongoing, you’ll have the geolocation of the report. For a site issue, for example, this allows you to locate the problem with an accuracy of about 1 meter, which will save you a lot of time from searching when on-site 😉.
The "Files and Media" field allows you to add a photo or a document. Once the field is added, you just need to choose whether you want to upload photos or documents (PDF, Word, Excel, etc.). This field is super handy for documenting anomalies or sharing plans and diagrams!
The "Signature" field allows people to sign directly with their finger on their phone. It’s practical for obtaining signatures on your reports, whether internally or externally. You can add fields like "Client Signature," "Project Manager Signature," or "Site Supervisor Signature." Once signed, you can share the report as a PDF directly, thus avoiding the need for email exchanges 😉
PS: This signature field doesn’t hold the same legal weight as a notary’s attestation but still retains the value of a simple signature 🤝.
The "Section" field is an essential structuring tool for your reports. With this feature, you can group several fields together to organize your report optimally. You can choose to hide or display these sections as needed, to simplify navigation within the report. For example, you could create one section for workers and another for the site supervisor to fill out, one for equipment-related questions, or a section for each type of network.
Tip 💡: You can link the display of several fields together using conditions. For example, you could condition the display of a section on water networks that will only appear if the person on-site has checked "there is a water supply network on my site." For more information on this, check out this article on conditional fields 👌.